Executive Assistent

Executive & Calendar Management

Proactively manage, prioritize, and coordinate complex and dynamic calendars for four C-level executives, resolving scheduling conflicts before they arise.

Act as a gatekeeper, ensuring executive time is allocated to the most critical business matters.

Conserve executive time by handling correspondence, collecting and analyzing information, and initiating communication as needed.

Communication & Coordination

Serve as the primary point of contact for internal and external stakeholders.

Liaise with senior management, board members, and external partners with discretion and professionalism.

Manage and prioritize a high volume of emails, calls, and requests to ensure prompt and effective follow-up.

Meeting & Document Preparation

Prepare and coordinate meeting materials, including agendas, presentations, minutes, and reports.

Attend key leadership meetings as required to capture minutes and track follow-up actions.

Organize and prepare materials for board meetings via BetterBoard, in collaboration with the Chair of the Board.

Strategic & Project Support

Support special projects and strategic initiatives through research, coordination, and administrative oversight.

Manage internal initiatives and follow-ups on behalf of the executive team.

Anticipate the needs of the executives, identify opportunities for efficiency, and provide proactive support.

Handle sensitive and confidential information with absolute discretion and integrity.

Travel Management

Coordinate travel arrangements, including itineraries, logistics, and accommodation for all executives.